Pre-self check-in: how modern yard logistics begins

Numerous company-specific and legal regulations must be observed when entering or driving on company premises. Companies are obliged to ensure that third parties, such as truck drivers from external freight carriers, are informed about the applicable safety regulations and instructed before entering the premises. What at first glance appears to be a bureaucratic overhead is, in fact, an essential prerequisite for safety, order, and smooth processes.

Structured access  process not only protects people and facilities but also enables clear control of logistics operations. Particularly in truck delivery traffic, where daily volumes can be high, it is crucial to always know who is entering the site, when, and for what reason. This is the only way to reduce risks, use resources efficiently, and prevent operational disruptions.

Pre-Self Check-In in Yard Management: Efficient start before the factory gate

Pre-self check-in is a digital registration process that truck drivers complete before arriving at the factory. Using an app, a web portal or a website, they provide all the necessary information about the driver and vehicle in advance and can take note of site-specific regulations such as house rules and safety instructions.

The aim is to initiate access control as soon as the vehicle arrives. In this way, arrival and handling can be prepared at an early stage and unnecessary waiting times for the truck driver can be avoided. Pre-self check-in also reduces the workload of staff at the gate and creates transparency and reliability throughout the entire handling process.

Efficiently drive in with the Pre-Self Check-In from SYNCROSUPPLY

Pre-Self Check-In is an integral part of the SYNCROSUPPLY yard management software. The system enables site-specific regulations to be transmitted in advance and queries all relevant information about the vehicle and driver.

Upon arrival at the factory and registration at the self-service terminal, the system automatically checks the vehicle:

• Has a time slot been allocated and is the truck on time?
• Are all relevant data and documents available?
• Have safety and behavioral instructions been confirmed?
• Is a ramp or buffer space available?

Based on this information, the system decides whether the driver needs to add information, is directed to a defined waiting area or is allowed to enter directly. All subsequent actions, such as opening the barrier, starting the weighing process or notifying the ramp, are triggered automatically. The driver receives instructions via app or text message without the need for manual intervention.

SYNCROSUPPLY thus creates a consistently digital, safe and efficient process in front of, at and behind the factory gate. This reduces waiting times, increases planning reliability and ensures maximum transparency throughout the entire process.

Five reasons for pre-self check-in

Pre-self check-in offers numerous advantages that make the entire delivery process more efficient and transparent: 

1. Smooth processes at the gate

The collection of relevant data begins before arrival. This allows SYNCROSUPPLY to check at an early stage whether all requirements for entry have been met. As a result, check-in is structured, without unnecessary waiting times or queries at the gate.

2. Relief of the plant personnel

Manual check-in processes are largely eliminated. Staff at the gate no longer have to record or check data, but can concentrate on higher-level tasks such as security or exception handling.

3. Greater transparency in real time

Dispatchers and yard managers can see at a glance which vehicles are inbound, when they will arrive and how they should be dispatched. This enables forward-looking deployment planning of personnel, loading points and loading resources.

4. Improved safety

Digital pre-registration ensures that all safety instructions, rules of conduct and site-specific requirements are taken note of before entering the site. This reduces risks and supports compliance with legal regulations. 

5. Multilingual communication

Drivers receive all relevant information in their own language via app, including directions to the yard, rules of conduct and instructions on how to enter. This avoids misunderstandings and ensures a stress-free process.

Conclusion: The first step towards efficient plant logistics lies outside the factory gate

A smooth arrival process begins long before a truck reaches the factory gate. With Pre-Self Check-In in combination with the SYNCROSUPPLY yard management system, companies rely on digitalization, safety, and efficiency already during the inbound process.

A structured access to the factory premises not only speeds up operations and reduced waiting times, but also increase safety, relievesstaff, and prvides greater transparency for everyone involved. Drivers benefits as well. They receive clear, understandable, multilingual, and convenient instructions on their mobile device.

Pre-self check-in is not an additional step, but the first step towards consistently optimized plant logistics.

How do you organize the truck arrival process at your factory gate?