Vehicle Yard Management

Today, all processes in finished vehicle logistics need to assure an efficient and on time delivery of the vehicles to the customers. Vehicle yard management is the basis for an optimized distribution. Thus, it is even more important to have an intelligent vehicle yard management system to avoid significant delays.


The competitiveness in vehicle logistics is determined by efficiency, reasonable prices and a maximum of quality. Therefore, it is important for operators of vehicle yards to optimize their processes. An intelligent vehicle yard management system allows the efficient allocation of resources and simultaneously the compliance with service level agreements. Moreover, the vehicle yard management system makes an easy and flexible integration with partners possible.

The optimal planning of the limited storage and technical area space at vehicle yards improves operational efficiency and all vehicle movements. In addition, a comprehensive, flexible vehicle loading and unloading plan that can quickly adapt to unforeseen vehicle availability issues can be created by the system. The effective check-in of vehicles arriving at the car yard by road and rail is equally important. Automating these processes can save time and money for all parties as road transporters can turn around faster and thus are able to carry more loads per day.



Dennis Feddern

Dennis Feddern
Tel: +49 (0) 2408 / 9456 - 6688

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Automotive Logistics with SYNCROTESS
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Car Terminal Management at ICO nv
Success Story
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Events (3)

Solution SYNCROTESS Features

SYNCROTESS maps the vehicle yard layout and allows to model business processes, together with advanced information about upcoming vehicle arrivals and shipments. The system schedules the yard and berth utilization and determines the necessary demand of resources. Operational results, move and work orders are assigned to drivers, inspectors or workers in the technology center. Last but not least, the system tracks all activities and therefore allows a thorough invoicing process.

  • Advanced planning

    Weekly and daily planning of each incoming and outgoing vehicle as well as the resulting optimal utilization of human and technical resources.

  • Real-time information

    Comprehensive overview of parking spaces, vehicles, technical services and other cargo activities in real-time.

  • optimized space allocation

    Allocation and storage of the optimum parking position for each individual vehicle at the car compound, taking into account technical activities and timing for delivery, storage and onward transportation.

  • Automated Communication

    Web platforms and standard electronic interfaces for fast and smooth communication between all business partners.

  • E-Gate function

    Electronic self check-in and check-out is possible for road transportation.

  • integrated vehicle processing center

    Advanced planning and management of workshop processes considering orders, parts and available human resources by real-time tracking of activities.


SYNCROTESS software enables an optimized organization of the car yard, taking all relevant factors into account. The efficient and timely processing increases the quality and reduces costs. All processes are transparent, fully optimized and standardized.

  • Transparency

    Capture all data and processes and achieve full visibility of all vehicles - their location, condition and process status.

  • cost savings

    Achieve cost savings up to 15 percent through operational optimization.

  • Punctuality and time savings

    Increase punctuality and reduce turnaround times by foresight and day-definite organization of loads and technical services.

  • Improved quality

    Improve quality through the standardization of processes and reduction of vehicle damages.

  • Minimized distances moved

    Reduce the driven distances per vehicle by optimizing loading process, parking and shipping pier locations.

  • Comprehensive reporting

    Reporting and analysis of Key Performance Indicator metrics always available in real-time.

Vehicle Processing Center

Workshop Management

Full integration of all technical service activities into the Yard Management system.

Technical modifications, inspections, installations, or washing are scheduled and optimized based on available human and technical resources on the day.

Execution of this plan includes management of vehicles, stock level of accessories and tracking of work order status.

• Standardization and streamlining of processes improves productivity and punctuality.

• High employee satisfaction is achieved through transparency and predictability of daily tasks.

• Increased overall quality of the car terminal and the handling processes.

ICO nv Success story

ICO nv Success Story

Belgian terminal operator International Car Operators nv (ICO) has managed its Antwerp and Zeebrugge terminals since 2012 using INFORM's advanced system.

With a throughput of more than 2.3 million vehicles a year, and handling a wide range of services and related processes, ICO has increased productivity and quality levels whilst also maintaining a comprehensive overview of thousands of parked vehicles at each site.

"The combined team of ICO's IT and operational staff along with the IT consultants of INFORM have done an outstanding job," says Alain Guillemyn, IT Manager of ICO.

Software configuration

Software configuration

Any system that manages a modern vehicle yard with thousands of vehicles, processes and contracts must be able to adapt constantly. This can lead to extensive and time-consuming software development requirements.

With INFORM, terminal operators can make changes to processes using an innovative application which also allows same day implementation.

  • Secure strategic growth objectives technically and administratively.
  • Increase flexibility to satisfy existing and potential customer requirements.
  • Use agile development processes whilst maintaining cost efficiency.


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